What Should Be Submitted?
Use this form for documents including:
- Contracts and service agreements
- Vendor and consultant agreements
- Partnership or sponsorship agreements
- Memoranda of Understanding (MOUs)
- Venue, event, or facility agreements
- Licensing or intellectual property agreements
- Technology or software agreements
- Agreements involving payments or other financial commitments
- Other documents that create obligations on behalf of Phi Beta Sigma Fraternity, Inc.
Information to Include
To help expedite the review process, be prepared to provide:
General Board Member Information
Name, position, email address, and phone number.
Agreement Information
Name of the organization or individual involved, purpose of the agreement, relevant program or initiative, and a brief description of the proposed relationship.
Financial Information
Total contract value, payment requirements, recurring costs, or other financial obligations, if applicable.
Important Dates
Proposed effective date, expiration date, deadline for signature, and any other time-sensitive requirements.
Supporting Documentation
Upload the complete agreement and any proposals, scopes of work, exhibits, amendments, correspondence, or supporting materials necessary for review.
Review Process
Once submitted, the agreement will be provided to the appropriate IHQ staff and Legal Counsel for review. Additional information, clarification, or revisions may be requested before approval.
Submission of this form does not constitute approval of the agreement. Please allow adequate time for review and avoid making commitments to an outside party until the review process has been completed.
Ready to Submit?
Please review your documents for completeness before beginning the form.
[SUBMIT CONTRACT OR AGREEMENT FOR REVIEW]
For questions regarding the submission or status of a review, please contact International Headquarters through the appropriate IHQ support channel.
